Privacy Policy

Last modified: May 15, 2009

We recognize that privacy is important, and yea, we're required to put up this page. This Privacy Policy applies to usage of this website, including any data collected during your visit to our site. If you have any questions about this policy, please feel free to contact us through our website or write to us at:

The Chi Phi Fraternity
c/o Mu Delta Website Chairman
319 North College St.
Auburn, Alabama 36832

Information Collection and Usage

Browsing this site does not require you to register for an account or provide any personal information to us. However, a website account is required to view Mu Delta member information, register for rush, or donate to Chi Phi. These services may collect the following types of information:

  • Information you provide – When you sign up for a website account or other service that requires registration, we ask you for personal information (e.g., your name, email address and an account password). For certain services, such as rushee registration, we also request additional personal and education information required by the Auburn University Interfraternity Council (IFC). However, we never require any financial account or credit card information, since all donations are processed via PayPal.
  • Cookies – When you visit our site, we send one or more cookies – a small file containing a string of characters – to your computer that uniquely identifies your browser. We use cookies to improve the quality of our service by storing user preferences and tracking user trends, such as how people search. We do not use cookies in any advertising services.
  • Log information – When you visit our site, our servers automatically record information that your browser sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser.
  • User communications – When you send email or other communications to Mu Delta, we may retain those communications in order to process your inquiries, respond to your requests and improve our services.
  • Other sites – This Privacy Policy applies to this site only. We do not exercise control over the sites utilized for donation processing or other services. These other sites may place their own cookies or other files on your computer, collect data or solicit personal information from you.

We only processes personal information for the purposes described in this Privacy Policy and/or the supplementary privacy notices for specific services. In addition to the above, such purposes include:

  • Providing services to our users, including the display of customized content;
  • Auditing, research and analysis in order to maintain, protect and improve our services;
  • Ensuring the technical functioning of our site; and
  • Developing new services.

If we propose to use personal information for any purposes other than those described in this Privacy Policy and/or in the specific service privacy notices, we will offer you an effective way to opt out of the use of personal information for those other purposes. We will not collect or use sensitive information for purposes other than those described in this Privacy Policy and/or in the supplementary service privacy notices, unless we have obtained your prior consent.

Most browsers are initially set up to accept cookies, but you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. However, some features and services may not function properly if your cookies are disabled. We have elected to utilize cookies instead of cookie-less technologies that pose a greater security risk for interception of personal data between your web browser and our servers.

You can decline to submit personal information to any of our services, in which case we may not be able to provide those services to you.


Information Sharing

We only shares personal information with other organizations or individuals outside of the Mu Delta Chapter of the Chi Phi Fraternity in the following limited circumstances:

  • We have your consent. We require opt-in consent for the sharing of any sensitive personal information.
  • We provide such information to our affiliated member organizations or other trusted businesses or persons for the purpose of processing personal information on our behalf. We require that these parties agree to process such information based on our instructions and in compliance with this Privacy Policy and any other appropriate confidentiality and security measures.
  • We have a good faith belief that access, use, preservation or disclosure of such information is reasonably necessary to (a) satisfy any applicable law, regulation, legal process or enforceable governmental request, (b) enforce applicable Terms of Service, including investigation of potential violations thereof, (c) detect, prevent, or otherwise address fraud, security or technical issues, or (d) protect against imminent harm to the rights of our users or the public as required or permitted by law.

Information Security

We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. We rely on the internal controls of our hosting provider to ensure appropriate reviews of data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store personal data.

We restrict access to personal information to Chi Phi members and agents who need to know that information in order to operate, develop or improve our services.


Data Integrity

We process personal information only for the purposes for which it was collected and in accordance with this Privacy Policy or any applicable service-specific privacy notice. We review our data collection, storage and processing practices to ensure that we only collect, store and process the personal information needed to provide or improve our services. We take reasonable steps to ensure that the personal information we process is accurate, complete, and current, but we depend on our users to update or correct their personal information whenever necessary.


Accessing and Updating Personal Information

When you use this site, we make good faith efforts to provide you with access to your personal information and either to correct this data if it is inaccurate or to delete such data at your request if it is not otherwise required to be retained by law or for legitimate purposes. We ask individual users to identify themselves and the information requested to be accessed, corrected or removed before processing such requests, and we may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup tapes), or for which access is not otherwise required. In any case where we provide information access and correction, we perform this service free of charge, except if doing so would require a disproportionate effort.


Enforcement

We regularly review compliance with this Privacy Policy. Please feel free to direct any questions or concerns regarding this Privacy Policy or our treatment of personal information this web site or by contacting us through our website or writing to us at:

The Chi Phi Fraternity
c/o Mu Delta Website Chairman
319 North College St.
Auburn, Alabama 36832

When we receive formal written complaints, it is our policy to contact the complaining user regarding his or her concerns. We will cooperate with the appropriate organizations or persons, including our web hosting provider, to resolve any complaints regarding the transfer of personal data that cannot be resolved between our site and an individual.


Changes to this Privacy Policy

Please note that this Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent, and we expect most such changes will be minor. Regardless, we will post any Privacy Policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of Privacy Policy changes). Each version of this Privacy Policy will be identified at the top of the page by its effective date.